Overview

You can post URLs to websites, calendars, project dashboards, and third-party browser-based software applications (Google Documents, Sheets, PDFs, and many others) in any room in your space. Room shares allow collaboration by providing easy access to information and tools. This article provides more information on the benefits of using Room Shares and what they can do while you are in a Sococo5k space.

If you need more information on room shares, read Managing Room Shares.

Information

Importance of Using Room Shares

Makes Work Transparent and Collaborative

• Just like with a physical office space, any team member can “walk” the halls of your Sococo5k workspace and view Room Shares to see what the team’s up to, where they are in a project, understand important background information, and more.
  
  

Centralizes Links, Documents, and Resources

• Rather than sharing screens each time you meet, a team can have all the necessary files and links in one place, keeping everyone on the same page. Sococo5k keeps the items in the room so you will not lose any URL even after the meeting has ended.
• Everyone has easy access to all necessary parts of a project. Need the spreadsheet on X, or to add something to the brainstorm on Y? With Room Shares, your teams can centralize all the content— spreadsheets, calendars, budget, and any other valuable resource for a project inside specific meeting rooms dedicated to the project.

Creating a Warm Welcome

• Room Shares can also be placed in unconventional areas. Greet visitors in your lobby with a welcome message and provide helpful information such as a floor map, the organizational chart, or the mission and vision of the team.
• You can also add a link to your company website, a list of FAQs, or, how about a video greeting for guests?

Staying Organized, Sort Those Files

• Keep documents and links for active projects in designated project rooms.
• In other organizations, the HR team or Search Committee meets to discuss potential hires, add Room Shares for each candidate being discussed with direct links to their LinkedIn profiles.
• Similarly, team metrics and individual performance and stack rank can also be posted in a team room or a common workspace, allowing visibility for everyone to be more engaged and competitive!

Brainstorming

• Working on a big new idea? Add a room share that links to a third-party whiteboard application to facilitate brainstorming. This allows everyone the ability to pitch in with an idea.

Keeping Everyone Updated

• Use Room Shares in your communal workspaces to link group calendars, interesting reads, important news articles and announcements about your company, or any other info you’d like to make easily accessible. Stand Up Hall spaces can hold Room Shares on the next meeting's agenda or maybe questions that the CEO parked for the next discussion.
• Does your content team have a style guide? Keep it in a central spot where writers gather.
• Planning a retreat? Use a Room Share with a link to an RSVP, or even a poll on the date or location.

There are so many possible uses for Room Shares. Have you thought of ways on how your team can use them?